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Rohan Wilson Lobo

With 13 years of experience in ERP, specialising in AX functionality across versions , Solution designing ,Project Management and delivery.

Rohan also has special interests in reading about new business processes and features along with understanding their viability. He also enjoys spreading this message across through his blogs.

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Data Partitioning with AX2012 R2

A brand new feature in AX 2012R2; this functionality is used to achieve data isolation across businesses. In AX2012 there are several data articles that are shared between legal entities like -the party, products, locations, exchange rates, Chart of accounts etc. along with certain processes like Procurement and Centralised Payments. 

Axapta consolidation and Intercompany elimination

Financial Consolidation is one of most important part of any group reporting. Consolidation refers to the aggregation of financial statements of a group company as consolidated financial statements. Because consolidated financial statements present an aggregated look at the financial position of a parent and its subsidiaries, they enable you to gauge the overall health of an entire group of companies as opposed to one company's standalone position.

Business Process Re-engineering - Key Principles

In general,from what I have understood so far - first principle is listen to the stakeholders of the target process, and understand their pain points. Don't assume every problem is a nail requiring a hammer to resolve, we need to understand and document the gaps between the process current state and the desired future state. Then, once we deeply and thoroughly understand the process and have mapped it in detail, the next step would be mapping the future state process and closing the identified gaps as well as eliminating wasteful activities and processes steps wherever possible. Often this means leveraging available technology solutions, in this case the capabilities of Microsoft Dynamics AX or an ISV solution, to close process gaps or replace non-value-add process steps with an automated technology solution.

What’s new in AX 2012 Data upgrade??

In earlier version, all upgrade tasks were performed on a single production system and during that time, the system was offline for regular users

In AX 2012, the business data is pre-processed on to a source system which is the system that runs Microsoft Dynamics AX 2009, while that system is live. 
While data on the source system is pre-processed, A separate, offline target system can be built, which is the system that runs Microsoft Dynamics AX 2012. 
So the above upgrade model is known as Source-to-Target upgrade model.

Why pallets are not tracked beyond a warehouse?

Normally in businesses, pallets keep moving across multiple entities and hence it is not advisable to keep track of pallet movement beyond one warehouse. AX can track each movement of a pallet within a specific warehouse and every time it is transferred to another warehouse, its best to generate a new pallet ID and register that pallet in the receiving warehouse.

Debate on the Microsoft Dynamics AX 2012 global and entity level changes

There are several changes done in AX 2012, one of main conceptual change is the introduction of global and entity level change.

With this we can have the centralised COA, Items, employees and currencies this is very useful as it will have less scope for duplication, we can quickly create unlimited form-based financial dimensions that can be shared across legal entities for a complete business view, audit trail transparency, and detailed analyses.

Encumbrance & Pre- Encumbrance (Commitment Accounting AX2012)


When the encumbrance process is enabled, we can create purchase order encumbrances that are recorded in the general ledger when a purchase order is confirmed.

Encumbered amounts on a purchase order are relieved when a vendor invoice is confirmed to spend all or part of the encumbered amount. Relieved amounts are subtracted from the amount of the purchase order encumbrance.

How do I perform 'Consolidation' in AX ?

Consolidation is simply gathering transactions from several company accounts into a single set of company accounts (Consolidation). We can't post daily transaction in consolidation company.

To perform a Consolidation process,

  • First,we need to create a New Legal Entity for consolidation
  • tick the "Use for Financial Consolidation Process" in General Tab
  • set up the consolidation company as set by subsidiary company. Like chart of accounts,currency, exchange rate

Difference between inventory marking, Reservation and Batch reservation.

Marking is very similar to a physical reservation where you are saying that this item from the receipt will be "applied" or "allocated" to this issue. However, with marking there is also a financial implication. Marking overrides the financial cost of the issue. This means that FIFO, or Weighted average (or other costing method) is ignored on the issue. Instead the cost of the issue will be set to the cost of the receipt that you are marking against.

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